Hello and thank you for vending the Steel City Cannabis Convention!  This message is to review the basic information and rules for the upcoming show on May 25th & 26th, 2024. PLEASE READ THIS IN FULL!!!! EVEN IF YOU ARE A PREVIOUS VENDOR, THERE HAVE BEEN CHANGES THAT HAVE BEEN MADE!!!

NOTICE* – JACE Group, the Steel City Cannabis Convention and any of its employees, contractors or affiliates are not claiming to be an attorney or know the laws pertaining to what you can and cannot legally sell in the state of Pennsylvania. You are responsible to know and understand what you are and are not allowed to sell relating to cannabis in this state. If you question whether what you are selling is illegal, please consult with an attorney. Please have all of your cannabis based products properly marked (ie. Delta 8😎).

First let’s discuss the location. This event will be held at the following location:
Monroeville Convention Center
209 Mall Plaza Blvd
Monroeville, Pa 15146

If you have any issues finding the location, please call us and we will assist you in this.  The schedule for this event is as follows:

Friday Friday May 24th:
– 12:00 NOON to 8:00 PM – The hall will be opened for vendor setup

Saturday May 25th:
– 6:30 AM to 9:45 AM – The hall will be opened for vendor arrival and to finish setup
– 6:30 AM to 9:45 AM – Breakfast pastries and assorted muffins will be available for vendors at no cost, FREE!
– 10:00 AM to 7:00 PM – Show time!!

Sunday May 26th:
– 7:00 AM to 9:45 AM – The hall will be opened for vendor arrival
– 7:00 AM to 9:45 AM – Breakfast pastries and assorted muffins will be available for vendors at no cost, FREE!
– 10:00 AM to 6:00 PM – Show time!!
– 6:00 PM to 9:00 PM – Vendor teardown

When you arrive at the hall for set up whether you are setting up on Friday or Saturday, you will drive to the RIGHT side of the hall and unload at the garage door.  Please unload quickly and move your vehicles for there is only space for about 3 vehicles at a time and there are over 80 vendors to load in.  PLEASE BRING A DOLLY or something to bring your items to your table for we do not provide any. The venue does NOT like vendors using theirs, do NOT ask to use them or just take them. This is a common problem, everyone reads this and shows up expecting to use these. YOU CAN NOT! PLEASE TAKE NOTE! We CANNOT load through the front door, so please do not attempt to do so.

When you arrive at the hall to setup, please first come see the staff so you can be directed to your assigned tables. DO NOT just walk around and assume where you are seated. If you have set up on Friday, please still come in through the SIDE DOOR and see a staff member. You will need to get your vendor badge and check in that you have arrived and pay for additional badges. Please be ready to pay for them. Friday setup is not mandatory. We just ask you be setup and ready for the show no later than 9:45 each show day.

This is a 2-day event and you MUST ATTEND BOTH DAYS.  You are NOT permitted to pack up and leave early for any reason unless prior permission is granted by our staff.

We will provide you with 3 vendor badges per vendor registration, no exceptions. We have offered more in the past, unlike other large shows, but no matter how many times we change things to accommodate vendors better, some vendors take advantage of our kindness, so we have opted to follow the guidance of other shows and we will now only give 3 vendor badges per registered vendor. If you need additional vendor badges, they may be purchased at the back security door up until 8:45am on either show day. Additional vendor badges will be $10 per badge.  These badges MUST be always worn while in the event hall or entering into the hall.  Do NOT leave your vendor badge on your table before you leave each day. There will be a $10 fee for lost vendor badges.   Security will not allow you in if you do not have a vendor badge and they will question you because all of our customers will have paper bracelets on. Not wearing your badge, they will assume you snuck in and confront you. So please always have your badge on along with any helpers. It needs to be visible on your chest. It can not go on your belt loop, flipped to your back, wrapped around your wrist or anything else. This means when you come in Saturday & Sunday morning and are loading in, PLEASE HAVE THE BADGE ON AND VISABLY OVER YOUR CLOTHES. We need to be able to identify who our vendors are, and not just a customer trying to go in with traffic. If you lost it, or forgot it you will need to stop at check in and buy a new one.  Additional vendor badges can be purchased for $10.00.

All vendors and helpers must be at the show to receive their vendor badge by 9:45 AM or they will be required to pay admission to get in. No exceptions!!

You are permitted no more than 4 people, adults and children combined, at any one booth. So if you are vending with one booth, you can bring a total of 4 people behind your booth. Children one years of age and under do not count towards your 3 number count.

All of the tables are very sturdy and durable, but we want you to cover your tables with some sort of cover, even a simple plastic tablecloth.

All shelving/stands/accessories etc. must not protrude in to the walkway more than 1ft from your booth. If it does you will be asked to take it down. Failure to comply will result in you not being asked to return to future shows. 

There is access to power,  please bring extra extension cords (up to 50′) and power strips as needed to reach to your table location from the power source.  We will not have extra extension cords or power strips at this event, so please make sure to bring some.

We will provide you with a clean location when you set up and we ask you to keep it cleaned up. If you need a garbage bag/can, please grab one of our staff members and we will get you one immediately. Upon cleanup of the event, we ask you break all empty boxes down and stack them in a pile on your table.  We also ask you to clean up your area before you leave.

We will also provide each vendor with “Paid” stickers to be placed on all purchased items.  The customer will not be able to get out of the show with merchandise without security seeing a “Paid” sticker.  Please DO NOT leave your paid stickers out in reach of customers, for this happened at a previous event and it could have caused problems in security.  If you run out of stickers, please flag one of our staff members down and we will get you more. “Paid” stickers will be provided to the vendors free of charge. Customers tend to get angry when they have no “Paid” sticker on their purchased items and give our security a hard time because they were told they need it to leave. So please make sure to put them on each item sold. Though there will be security at the event, the security will be there to secure the event after event hours and to keep control during the event.  We will not have enough security to watch your tables during the event.  So please be sure to keep your tables maned or watched by another vendor at all times to ensure your products do not walk off. We will do our best to ensure no unpaid products will be removed from the event, but we are not responsible for broken, lost, or stolen items.

Please provide contact information or business cards to all your customers in case they should need something or have a problem!!!!! Our staff, on a number of shows has had to go through a large list of vendors and a huge layout trying to figure out who the customer is talking about. Think of it like a receipt, make sure it goes with everything you sell.

No outside food will be allowed to be brought into this event. The event location has an assortment of concessions available for purchase.  There will be no smoking or vaping inside the building. Vendors who are registered with food items were already cleared and do not need to worry about bringing in your products.

This is a professional event and you will need to remain professional at all times.  We will not tolerate disruptions, including fighting, at any time during the event or setup and teardown. Anyone involved in a physical altercation will be asked to leave and will not be issued a refund of any kind. If you bring children, they must be in your control at all times inside and outside of the venue. All children MUST remain behind your tables with you at all times, no exceptions. They are not permitted to browse this event. They are permitted into the Pittsburgh Mega Reptile Expo next door at no cost. This event is for patrons 18 and older. Please limit the number of people you bring due to the limited space behind the tables.

There will be another show going on in the North Hall. For this reason, we need all vendors from the moment they check in on Saturday, to immediately put on your vendor badge and keep it on and visible along with any and all helpers coming in with you. NO EXCEPTIONS!!!!!! We will have plenty of staff and security that will be around, and if you are not wearing it, you will be stopped and made to put it on. If you cause an issue over this with the staff, you will be asked to leave and you will not get a refund or asked to return.

The Pittsburgh Mega Reptile Show is being held in the North Hall. You are permitted to visit the show and walk around it at no cost. Please remember, our staff can not watch your tables, so please make sure you understand you are leaving your table at your own risk, or make sure you have someone keeping an eye on it. There is no admission to crossover since you are a vendor, however you must make sure you are wearing your vendor badge and it is visible.

Since there is another show plus this show going on, vendor parking is not in the normal area which is behind the convention center and to the right. We need all vendors to park over by Dick’s Sporting goods ONCE THEY ARE DONE UNLOADING, NO EXCEPTIONS!! We had over 100 of your customers leave the show because they could not find parking last event. This parking area is behind the mall, across from BEST BUY which is behind the convention center. We have staff waiting there in golf carts to drive you back to the convention center. If you are not by the sign our people will not see you and will drive back to the convention center. Do not sit in your car and assume we will find you. We will have one accessible with a staff member to take you to your car during the day if you need to go to it. They will also be taking you to your car at the end of the day Saturday and in the morning on Sunday to the convention center. At the end of the show on Sunday you can be driven over to your car to drive back to load up your items. DO NOT give the driver a hard time, ask for alternate stops or be reckless while on it. Do not hang from it, stick arms or feet out of it and make sure to hold on to all children securely. Our staff is the only ones permitted to drive these, do not ask or attempt to take them on your own.

Rules of the Cannabis Convention:
1. Vendors must comply with ALL local, state and federal laws.
2. All vendors have the right to refuse service to anyone.
3. You must arrive and set up your table BEFORE 9:45 am. If you are late more than twice, you won’t be asked back. We can not have vendors walking through lines of customers trying to get in with their things, it is a safety and insurance risk.
4.  You can not pack up and leave the show earlier than 15 minutes before the end of the show.
5. Children must be in your control at all times. They need to stay behind the table with you. They are not permitted to walk around with out a parent accompanying them. If they are running around and in the way, inside or outside the venue, you will be asked not to bring them anymore.
6. Any vendor selling items of any kind must pay for their own table, no sharing tables without permission from management prior to the booking of the table. If you were given permission to share, the vendor filling out this registration form will be the responsible party for all vendor fees and for the other vendors actions. We do this because when you share with a vendor we do not know or are unaware of, we look unprofessional when someone makes a purchase from them and then has an issue or question and we have no idea what the customer is talking about, because that vendor is not on our records. We do not like looking unprofessional and if we do because you do not request sharing permission, we will not ask you or that sharing vendor to return.
7. No one under the age of 18 can be set up as a vendor or manning a table on their own.
8. All volunteers/helpers must be in the door BEFORE 9:45 am or they must pay admission fee NO EXCEPTIONS.
9. All volunteers must be in your booth with you for the majority of the show, no more than (4) people in your booth, per one booth. (Ex. 1 booth = 4 people; 2 booths = 8 people etc.)(People count per booth does not include customers.)
10.  You will be given a vendor badge to wear while you are vending. You must WEAR IT while you are setup. We do this because even though you may know the show promoters personally, we have 20+ temporary staff members who have no idea who you are.
11.  DO NOT complain about where you are set up!! If you have a special request for placement, please let us know at least 2 weeks before the show. We can’t guarantee your request, but we will do our very best to make it happen.
12. You need to provide business cards to customers.
13. NO ONE is permitted to take anything off of any other vendors table without their permission.
14. There are NO exceptions to payment for any reasons. Deadlines are given on when money is due. No exceptions.
15. Tables should be decorated with table cloths/signs to make you stick out. We don’t insist on it but sincerely suggest you do something to make your table stand out.
16. You can not just take any booth. Please see the person at the check in desk so they can show you to your booth.
17. Not showing up at all will get you banned from the show.
18. If there is 2 complaints about your customer service or products we will reassess if you are a good fit for our event.
19. By submitting this registration page any making payment, I understand that if for any reason I am not able to attend this event, any and all monies paid towards this event will be forfeited.

Booth space for this event will be $275.00 for both days. This will include a 10′ by 10′ space and up to 2 free tables and 4 free chairs. Electric is included in this fee; however, electric may be up to 40′ away, so please bring an extension cord. Additional tables (max 3 per 10′ by 10′ booth), may be purchased for an additional $25.00 per table. Extra chairs are $3.00 each. These fees are for the full length of the event. All booth placements, extra tables and chairs must be ordered at a minimum of 2 weeks prior to the event, or you will be charged day of rates, which are double. 

If you are not a cannabis related vendor or a health and wellness vendor, you need to get permission to register prior to registration. Failure to do so, could result your fee being refunded, minus a $25.00 processing fee, and your reservation being canceled. If you think you need to ask permission, please be safe and do so. At any point in time we have the right to change the rules. If they change you will be provided with a new copy.

We look forward to seeing you on the 25th and 26th and we are looking forward to a great show!  If you have any questions or issues, please reach out to me directly.  From 8:00am, Friday, September 24th, until the end of the show on Sunday the 26th at 9:00pm, my phone will be available from 6:00am until 11:00pm.  See you at the show!

James McClintock
(724) 640-9669
Steel City Cannabis Convention