Registration – Pittsburgh Mega Reptile Expo

Pittsburgh Mega Reptile Expo – 501(c)(3) Rescue & Nonprofit Policy

We are proud to support the rescue and nonprofit community at the Pittsburgh Mega Reptile Expo. For this event, JACE Group Events will pay the registration fees for any qualifying 501(c)(3) reptile-related rescue, education-based nonprofit, or pet-related nonprofit that registers to exhibit.

Booth Space for 501(c)(3) Exhibitors

• There is no preset limit on booth space for qualifying 501(c)(3) exhibitors. We ask that you only request the amount of space you can reasonably and effectively use.
• If we observe that your space is not being used effectively, we reserve the right to reduce your booth size so that space can be reallocated.
• At least 70% of your booth space must be dedicated directly to your nonprofit mission — including adoptable reptiles or other permitted animals, rescue information, educational displays, care information, photo boards, meet-and-greet areas, or other content directly related to your organization’s mission.

Sales & Fundraising Rules for 501(c)(3) Exhibitors

• 501(c)(3) exhibitors are permitted to sell products at the event as long as the sales are for raising funds for the nonprofit or rescue.
• 501(c)(3) exhibitors are not permitted to sell primarily for personal or outside profit unless 70% or more of all proceeds go directly to the nonprofit or rescue.
• Example: If you sell an item for $10.00, at least $7.00 must go directly to the nonprofit or rescue.
• We are willing to work with reasonable fundraising requests, as long as they align with the spirit of these rules.

Animal Care & Stress Management

• All animals brought to the event must be housed, displayed, and handled in a safe, humane, and species-appropriate manner at all times.
• All dogs and other animals must be changed out or taken to destress for at least an hour in a quite area. We will provide a quite room to be shared for this purpose for vendors who can not change out during the event.
• Exhibitors are responsible for maintaining a clean, secure, comfortable, and low-stress environment for all animals under their care throughout the entire event.
• Any animal showing signs of illness, distress, overheating, injury, or improper containment may be required to be removed from the show floor at management’s discretion.

Purpose of This Policy

The goal of this policy is to prevent abuse of free nonprofit space. It is specifically intended to stop situations where a friend, partner, or outside business receives free space under a nonprofit’s name and then uses that space primarily to make personal profit. Our priority is to ensure that the free booths directly benefit legitimate 501(c)(3) rescues, educational groups, and related nonprofits and that all animals on site are treated safely, humanely, and responsibly at all times.

As a 501(c)(3) organization, by continuing this registration, you agree to these additional terms.